HSE Safety Program Administrator

The Company:

Our Edmonton-based Synergy Group of Companies is a progressive builder led by passion, innovation and a quarter century of experience. We believe that projects are more than just about concrete and steel. They’re about people and the power of partnerships. Partnerships with our staff, our communities, our contractors and clients. We are focused on using best in-class teams and processes to deliver safe projects for our clients across Western Canada.

Summary of Position

The primary responsibilities of Safety Program Administrators are to assist in the administrative requirements of running the Synergy COR Safety program. They will assist in ensuring Synergy meets OH&S regulatory requirements, COR requirements, due diligence requirements, and Synergy policies on all projects.

Duties and Responsibilities

Safety Administrative Personnel will:

  • Demonstrate an active, visible and professional safety demeanor at all times.

  • Assist with management of the online Safety Management System (creating sites, assigning users, and sign off select reports and forms, tracking action item logs, quality checks of forms completion)

  • Conduct corporate and office safety orientations and WHMIS training for new hires.

  • Assist with statistics and reports and returns production for projects and clients.

  • Assist with entering records into the online SMS training database.

  • Assist with booking training and tracking certificates for field staff and office staff.

  • Assist with follow up and re-certification of safety training for field staff.

  • Participate in office safety meetings, safety committee, office inspections and investigations.

  • Monitor project safety reporting for compliance with all applicable Safety Program policies. (Inspections, meetings, trackers, incident reporting etc) Report discrepancies to SPL HSE Manager.

  • Assist in monitoring compliance for safety program documentation requirements such as: COR required records, legislative records, statistical reports and client specific safety requirements.

  • Advise the HSE Manager and Project Team of compliance with Safety Programs, provincial regulation/legislation, and client specific safety requirements.

  • Coordinate safety signage for project start packages and maintain a basic stock on hand in the office.

  • Assist in booking SureHire fit for work appointments for potential new hires, or D&A testing.

  • Assist with Fire Plans and ERP map requirements for building permits.

  • Assist with updating Office Safety board information.

  • Act as back up Fire Warden for the Head Office emergency response team.

  • Maintain Standard First Aid as Head Office assigned First Aider.

  • Monitor and maintain first aid and PPE supplies for the office. Check on budgets and expenditures with HSE Manager.

  • Assist with annual COR audits as required or assigned by HSE Manager.

  • Monitor stock levels of paper forms such as FLHA cards, near miss cards, safety incentive tickets, etc., and inform HSE Manager when running low.

  • Act as HSE Field Team general support for Program HSE Coordinators and Project HSE Coordinators or Supervisors.

  • Participate in the Head Office JHSC as worker member.

  • Working hours are between 8:00am and 5:00pm in our head office location.

  • Other administrative duties as assigned..

Decisions and Authority

  • This position is responsible for assisting in all administrative aspects of the safety program in support of the HSE Manager.

  • This position is accountable and has the authority to stop work at the head office when there is an IDLH condition or serious contravention of Synergy Safety policies.

  • Any issues above their authority should be referred to the HSE Manager.

Qualifications Required

  • Health and Safety Administrator Certification or working towards this or NCSO required.

  • Gold Seal Construction Safety Coordinator Certificate or Post secondary in Occupation, Health and Safety considered an asset.

  • Active NCSO certificate considered an asset.

Knowledge, Skills and Abilities

  • Previous experience in the construction safety industry considered an asset.

  • 1 to 3 years of experience in safety admin is required.

  • Working knowledge of OH & S, with the ability to interpret OH & S based on experience and documentation.

  • The ability to communicate with HSE Team or Operations Staff when clarification is required for HSE Program Policies and Procedures.

  • Self-starter and organized to work within specific timelines.

  • The ability to work independently or as part of a team or Committee

  • Typing, internet and computer skills required.

  • MS Office; Word, Excel, PowerPoint, and Outlook skills required.

  • Good written and verbal communication skills.

  • The ability to effectively present information to different audiences.

  • Attention to detail is required for statistical and data management.

  • Safety training in addition to an HSA certification that would be an asset includes Incident Investigation, Fall protection, Scaffolding Awareness, Health and Safety Committee representative, Ground Disturbance and eCompliance SMS.

Working Conditions

  • This position may require extended periods of computer work including reviewing text on a computer screen, typing and using a mouse. 

  • Work is required to be completed within deadlines based on priorities set by HSE Manager. 

 
 
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