Intermediate Project Manager

The Company

Synergy Group of Companies (SGC) is an integrated organization created to provide clients with all of their commercial construction, interior build-out, and real estate investment and development needs. We accomplish this through seven business units that operate in three core divisions: Commercial Buildings, Innerspaces, and SynVest.

Part of SGC’s Commercial Buildings division, Synergy Projects Ltd. (SPL) is an Alberta-based, full-service construction firm specializing in general construction, design-build, and construction management services. SPL is focused on the commercial construction market, including major and structural construction and tenant improvements, and has been in business for more than 29 years as the original construction arm within SGC.

Job Title: Intermediate Project Manager, Synergy Projects Ltd. 

Reports to: Senior Director, Operations, Synergy Projects Ltd.

Job Type: Full-time, Permanent

Summary of Position

This position is responsible for planning, organizing, directing, controlling, and evaluating construction projects from start to finish according to schedule, specifications, and budget.

Duties and Responsibilities

Project Management

  • Organize and manage all facets of projects ranging from $50,000 to $30 million, including commercial renovations, expansions, and new construction

  • Create and execute construction schedules and project work plans, monitor progress, and revise as appropriate to meet changing requirements

  • Prepare contracts and negotiate revisions, changes, and additions to contractual agreements with architects, consultants, clients , suppliers, and subcontractors

  • Manage changes in scope made by client and sends change orders and estimates to client for approval within two weeks of identification

  • Responsible for project health and safety planning

  • Responsible for quality control by applying company quality control methods to ensure project requirements are met

  • Coordinate, manage, and communicate with subcontractors and effectively deal with challenges such as delivery, labour, scheduling, and payment disputes

  • Conduct ongoing review of deliverables to make sure the full scope is achieved before final client sign-off

  • Facilitate team and client meetings effectively, document minutes, and distribute in a timely manner

  • Effectively communicate relevant project information and resolve or escalate issues in a timely fashion

  • Effectively manage all facets of project close-out, including final deficiency completion, client walk-through, after sales service, and O&M manual completion

  • Liaising with authorities and regulatory agencies

Estimating

  • Prepare and submit construction project budget estimates

  • Assist with proposals and estimating projects when required, and for related changes to the project scope

  • Oversee the tendering and awarding of sub-trade contracts when required

Project Accounting and Administration

  • Review and approve progress billings from subcontractors

  • Review and approve Synergy staff hours allocated to project

  • Together with accounting, prepare client invoices and follow up on collections and overdue accounts receivable

  • Monitor project costs to budget, create cost-to-complete projections, and prepare monthly profit estimates

  • Prepare progress reports and issue progress schedules to clients

  • Ensure project files are complete, current, and filed in the appropriate location—electronic and paper—so that all team members can access them.

  • Ensure all project tracking tools and logs (e.g. RFI, Change Order, Subcontract, Shop Drawings, etc.) are maintained and current.

  • Review and approve project health and safety records

Client Relationships

  • Able to set and manage client expectations

  • Displays professional image and approach with clients, consultants, and suppliers and sub-contractors

  • Develops strong client relationships resulting in additional future business or add-on business to project

  • Continually seeks opportunities to increase customer satisfaction and deepen client relationships, with the goal of obtaining a written reference on every project

Qualifications Required

  • University degree in construction, engineering, or related field or college diploma in construction technology or equivalent combination of skills and experience

  • Typical pre-requisite to becoming an Intermediate Project Manager is 7+ years of construction experience as coordinator, estimator, or field work

  • Track record of successful projects (time, budget, scope) with satisfied customers

  • P. Eng., CET, PMP, or Gold Seal certification preferred.

Knowledge, Skills and Abilities

  • Strong written and verbal communication skills

  • Experience in various forms of commercial construction, including industrial buildings, office, retail, institutional, multifamily residential, etc.

  • Understanding of local building codes, materials, and construction standards

  • Familiar with project scheduling tools, such as MS Project

  • Computer skills

  • Teamwork

  • Time management and multi-tasking to achieve deadlines

  • Leading teams and gaining support for mutual objectives

  • Attention to detail

  • Tact and ability to deal with difficult issues and people

Working Conditions

  • This position may require extended periods of computer work including reviewing text on a computer screen, typing and using a mouse

  • As travel to in and out-of-town sites is required; a valid driver’s license and access to an appropriate vehicle is also required

Schedule

  • 8-hour shift

  • Monday to Friday

Benefits and Perks

  • Competitive compensation and benefits

    • Benefits include Extended Health Care, Dental Care, Employee Assistance Program, and Life Insurance

  • Group RRSP matching

  • Paid time off

  • Share program eligibility after one year of service

  • Social events such as bowling, Christmas parties, family BBQs, golf tournaments, and more —the list goes on!

  • Heated underground parking

  • Professional development and training opportunities

  • Mentorship and continuous learning

  • A dynamic and growth-oriented workplace

 
 
SGC Marketing