Project Coordinator, Co-op Work Term

The Company:

Our Edmonton-based Synergy Group of Companies is a progressive builder led by passion, innovation and a quarter century of experience. We believe that projects are more than just about concrete and steel. They’re about people and the power of partnerships. Partnerships with our staff, our communities, our contractors and clients. We are focused on using best in-class teams and processes to deliver safe projects for our clients across Western Canada.

Summary of Position

This role primarily works under the supervision of a more senior project manager or senior estimator and assists the senior resource in the many coordination, administration and day to day execution activities required on a variety of projects.

Duties and Responsibilities

Project Management

  • Assist Project Managers in organizing and managing all facets of projects ranging from $50,000 to $30 Million including new commercial construction and large renovations.

  • Assist Project Managers in Creating construction schedules and project work plans, monitoring progress and revising as appropriate to meet changing requirements.

  • Assist Project Managers in various aspects of administration and critical paperwork for project execution, including contracts and revisions, project drawings and project communications.

  • Assist in project communication, and attending meetings and taking and distributing project meeting minutes, plus following up on action items raised in meetings.

  • Assisting in project quality control by applying company quality control methods to ensure project requirements are met.

  • Assist in conducting ongoing review of deliverables to make sure the full scope is achieved before final client signoff.

  • Assist in managing all facets of project close-out, including final deficiency completion, client walk-through, after sales service, and O&M manual completion.

  • Liaising with authorities and regulatory agencies.

Estimating

  • Assist in the preparation of construction project budget and change order estimates.

  • Assist with proposals and estimating projects when required, and for related changes to the project scope.

  • Assist in the tendering and awarding of sub-trade contracts when required.

Project Accounting and Administration

  • Review and approve progress billings from subcontractors.

  • Review and approve Synergy staff hours allocated to project.

  • Together with accounting, prepare client invoices and follow up on collections and overdue accounts receivable.

  • Monitor project costs to budget, create cost-to-complete projections and prepare monthly profit estimates.

  • Prepare progress reports and issue progress schedules to clients.

  • Ensure project files are complete, current and filed in the appropriate location – electronic and paper – so that all team members can access them.

  • Ensure all project tracking tools and logs (RFI, Change Order, Subcontract, Shop Drawings, etc) are maintained and current.

  • Review and approve project health and safety records.

Client Relationships

  • All members of Synergy’s project management team are expected to maximize client satisfaction on all projects.

  • Able to set and manage client expectations.

  • Displays professional image and approach with clients, consultants and suppliers and sub-contractors.

  • Develops strong client relationships resulting in additional future business or add-on business to project.

  • Continually seeks opportunities to increase customer satisfaction and deepen client relationships, with the goal of obtaining a written reference on every project.

Decisions and Authority

  • The Project Coordinator is responsible for assisting with all aspects of project execution under the direction of a Project Manager, on projects ranging from $50,000 to $30,000,000.

  • The Project Coordinator is accountable for decisions and work within his or her scope as assigned by the Project Manager, within prescribed time, quality and dollar limits appropriate for the project. Decisions affecting project schedule, contract value and overall project cost should be discussed and delegated up to the Project Manager or Senior Estimator.

Qualifications Required

  • In the process of attaining University degree in engineering or related construction field or college diploma in construction technology or equivalent combination of skills and experience.

  • This is an entry level position, and minimal previous work experience is required.

 
 
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